This is it - your big day is finally only a month away and you are ecstatic knowing in only 30 days you will be marrying your best friend. And best of all, you'll be celebrating at a place that is near and dear to your heart. Having a tented wedding in a backyard has many perks - like you don't have a crazy venue fee to pay and at the end of the night, you can just stumble into a familiar home mere steps from the celebration. But if this is your first tented rodeo, then there are a few things you need to do to ensure that on tent installation day, it's all smooth sailing.
4 Weeks Away
If the tent location is a little wonky, then this is the time to call in those landscapers to level out the space. That gives you enough time to ensure that if the material you use to fill the space begins to level and sink, you have time to fix it. We can shim a full floor up to 5-6'', but anything over that makes for an unstable floor and if you aren't using a full floor, it's even more important to have the location relatively flat. Unstable tables lead to shaky tables and tipsy guests (and this is even before the open bar is up and running.)
3 Weeks Away
If you're planning on landscaping the area around the tent, then this is the time to plant those flowers and bushes. The beauty of a Sperry is with our 10' eaves, your guests can still have a gorgeous view of the landscape from inside the tent. So take advantage of the natural frame created by Sperry poles and eaves and make your backyard a setting to remember. Planting bushes and flowers now gives them time to fill in a bit and if you have any duds, you have time to replace them.
2 Weeks Away!
It's almost go time! And this is when things start to get crazy, but you can't forget the important steps that need to be taken with regards to the tent. Within 2 weeks of your wedding, your tent company should confirm with you the install date, estimated length of install, breakdown date and estimate length of breakdown. This will give you enough time to coordinate the drop-off, set-up, break-down and pick-up of all those gorgeous rentals. We can't break-down a tent when it is full of all those gorgeous linens and farm tables. If you aren't able to be on site for the installation, please make sure the tent company knows exactly where you want to tent to be on property. It's really difficult to move a tent that is already installed. If need be, create an aerial of the tent location or mark the space with those little lawn flags.
At this time, the tent company will call DigSafe in your area to be sure that there are no public lines where the tent is being installed. However, it is up to you to mark any private lines (septic, sprinklers, geothermal) with flags so that we don't break any lines upon installation. DigSafe generally doesn't set-up an exact appointment time, but a general span when they will be on-site. If your property is gated or difficult to enter, the tent company will coordinate with you so that entry is possible.
1 Week Away!!!
This is the most exciting time! Once the install time is coordinated, be sure to mow the lawn the morning of install (if you're using a full floor) to mitigate any damage to the lawn or the day before the drop-off of rentals if you are just using a tent. If there are any restrictions on accessing the property, please let the tent company know. That way we can map the best route in and out and can budget any extra time if needed. During installation, it's best to be on property. At the end of the installation, the crew leader will do a final inspection and speak with you to discuss any discrepancies you may find in the order.
Many cities and towns require tent permits to be pulled for safety reasons. We try to coordinate inspections while we are still on site so please be patient if we are walking the property with the inspector. This allows us to fix any issues that may arise. In some cases, inspections can't be scheduled, but, like DigSafe, general time windows are given. If the inspector arrives when we are not on property, please provide him/her access. All inspectors have our contact information so if for some reason a guideline or requirement isn't met, they can contact us directly so we can immediately rectify the issue. This can sometimes be a bit alarming for the home owner, especially if an inspector insinuates that an event cannot go forward due to a violation. Please don't panic or worry - in all our years we have had extensive experience with meeting these requirements and take every precaution to ensure a smooth inspection. And we have never had an event cancelled due to an inspection!
The Big Day :)
Well, it's finally here. The day you have been preparing for over a year. And if you've hired a Sperry - you have nothing to worry about on the day of! One of our experienced crew leaders will arrive on-site a few hours before the event. Dressed in a polo and khakis, the Sperry On-Site will do a final inspection to ensure all lines are tight, sidewalls are rolled up, lights are properly working and that everything looks perfect. All you have to do is relax, take some photos and enjoy your big day. You did it! You hosted a tented wedding like a pro.